Practical Ways To Improve Team’s Productivity

Steve Jobs once said that “Great things in business are never done by one person. They’re done by a team of people.” However, having a team of qualified professionals does not suffice to succeed in the industry. It’s important that your team has coordination and feel encouraged at all times. 

That’s the reason why managers are constantly looking for effective strategies to keep the team intact. Perhaps, you also landed on this article while searching for practical ways to enhance your team’s spirit and productivity. 

Well, you’ve come to the right place. So, without any further ado, let’s dig deeper into these strategies. 

• Add Diversification To Your Team

Studies have shown that companies with diverse employees bring unique ideas to the table, enhancing efficiency. That means, instead of creating a team of like-minded individuals, you should introduce distinctiveness to them. 

It will enable you to come up with a mix of ideas for the same subject matter. The more ideas, the merrier it will be for the organization. You can even mix different ideas to create one foolproof plan for the organization’s growth. It enhances the quality of decision-making, strengthens the team member’s skills, improves employee engagement, and increases creativity. 

However, when creating a diverse workforce, you need to be vigilant about communication and biasness. Once these issues are under control, your team will be the strongest in the organization. 

• Understand Team’s Requirements

To improve your staff’s efficiency, you need to identify and address the organization’s problematic areas. 

Suppose there is an issue in team coordination due to an unreported absence. When fellow team members are unaware of leave, the work is put on hold temporarily. In the meantime, they need to learn about the job responsibilities of an absent employee and reassign the task to someone else. After that, they will be able to proceed with the work. 

It will result in time consumption, wastage of resources, or poor productivity. 

To avoid such a situation, implementing attendance management software will come in handy. It will provide real-time tracking, saving the team’s time and ensuring that work continues as scheduled. 

In essence, you need to know the problems your team often encounters and leverage technology to remove them.

• Eliminate Subsidiary Tasks

Employee productivity is affected when they have to attend the miscellaneous or subsidiary tasks repeatedly. It increases their stress and overpowers their ability to perform primary job responsibilities. 

If your staff members are experiencing a similar situation, you must take steps to eliminate the secondary tasks from their list. 

Let’s imagine you run a tech company, and your team is working on an application development project. For a bug-free application, they need to conduct frequent software tests. However, switching between front-end development and testing consumes their time. It increases the project completion time. 

To resolve this issue, you can shortlist the best outsourcing companies and assign them software testing and quality assurance responsibilities. It will save time, ensure quality work and boost the employee’s efficiency. 

In fact, you can use outsourcing companies for various projects- from project management to guidance. It will help lower your team’s burden allowing them to concentrate on the task at hand. 

• Lead With Gratitude

How you communicate and treat your team members contributes immensely to their efforts. When you acknowledge their ideas and efforts, it builds mutual trust and admiration. It will ensure that they trust and respect you as their leader and follow the instructions. 

On the flip side, ordering around the staff and pointing out their mistakes frequently affects their self-esteem. Consequently, they might not wish to work with you or perform lower than their skills. In worst-case scenarios, not recognizing the team’s actions can lead to high employee turnover. 

So, you must praise them once in a while. Like an employee of the month, you can schedule weekly appreciation meetings to reward the team’s efforts. Believe it or not, this simple gesture of showing gratitude can make your team more powerful than the rest, accelerating their strengths. 

• Prioritize Team’s Well-Being 

Last but more importantly, you need to ensure that your team pushes its limits to achieve the set goals. However, it must not be at the expense of their health. 

Keep on reminding them to become mindful, stay calm and look for creative solutions to the problem. In fact, you should consider hosting activities or events for stress-relieving. It will help improve concentration and tackle their issues seamlessly. 

Additionally, you can send motivational messages throughout the day, conduct a meditation session or take a break from work for a few minutes to promote their well-being. 

To Sum It All Up: Celebrate Your Team 

When you appreciate the efforts of your teams, regardless of how minor they are, it will encourage them to perform their best. It facilitates the team-building process, aiding in overcoming potential shortcomings. Eventually, all your efforts will contribute to the team’s strength and elevate their productivity.